Btc form 17 in excel format

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Part-II covers all processes from seco. By Communication By SDR Division Delimitation of Constituencies in Jammu-Kashmir - Notification dated Rescindment of deferment of four north east states. The Treasury Officer is responsible to the Collector for the working of the Treasury, for keeping the accounts of the Treasury strictly in accordance with the directions contained in the Accounting Rules for Treasuries, and for the accuracy of all initial records and vouchers and for regularity of all transactions taking place at the Treasury.

A list of matters of treasury procedure which require personal attention of the Treasury Officer under these Rules are given in Appendix The accountant is responsible for keeping complete records of all transactions of the Treasury and for the compilation of prescribed accounts and returns strictly in accordance with the directions and orders in force. He is also required to bring all cases of irregularity to the notice of the Treasury Officer. A complete record of cash and book transactions relating to the Treasury will be kept in the accountant's cash book.

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Every amount received or paid as well as all adjustments by transfer should be entered in the cash book or in some register The daily total from each subsidiary register should pass into the cash book. The Treasury Officer shall not permit any erasures or overwriting in the cash book and other registers of initial record. He shall verify and initial every correction made therein.

Where any account or schedule has overwriting or erasures, he shall satisfy himself of the correctness of the figure and put his initials.

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Daily Accounts and Returns from the Bank The accounts and returns to be rendered by the Bank to the Treasury Officer in respect of transactions of the State Government will consist of: a A daily account of receipts and payments in BTC Form 2 together with connected challans and vouchers; b A pass book or the register of receipts and payments to be duly forwarded to and returned by the Treasury Officer.

The accounts and returns mentioned in the Rule above shall be sent to Treasury in a locked box, one key of which shall be available with the Treasury Officer and the other with the Bank Manager. The daily account shall be prepared by the Bank Manager. He shall after satisfying himself as to its accuracy, forward it to the Treasury Officer, with the register of daily receipts and payments and with all the supporting challans and vouchers at the close of the day.

It will be written up and forwarded with the daily account to the Treasury, the entries being certified by the initials of the Bank Manager in the 4th column.


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The Treasury Officer shall check the receipts and disbursements columns of the daily account, agree their totals with the figures entered in the register and examine the vouchers, and after initialing the 5th column of the register in token of his verification, shall return the register to the Bank Manager the same day or, as soon as possible, on the following day. Subject to the directions contained in this behalf in the Accounting Rules for Treasuries, , the process of closing accounts for the day shall be as follows: a When the daily account with the challans and vouchers is received from the Bank, the account shall first be examined against the challans and vouchers which support it.

Then the challans and vouchers shall be marked off in the Register of Challans and Register of Payment Orders, and the date of discharge shall be noted against the entries in those registers. Each item of receipt or payment will then be posted from the daily account, with its challans and vouchers, into the relevant subsidiary register. This Register shall have three columns to show 1 the date and 2 the net payments, or 3 the net receipts of the day, and there will be only one entry in column 2 or 3 , as the case may be, against each date.

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At the close of the month the difference between the totals of columns 2 and 3 of the Register of Reserve Bank Deposits shall be carried into the Cash Account. The correctness of the totals shall be tested by a comparison of the totals of receipts and payments shown in the daily scroll rendered by the Bank.

Treasury officer shall sign the Treasury cash book and the Bank pass book with date if a the totals worked out in the Treasury cash book and Bank scroll agree and b the net receipt or payment amount shown in the Register of Reserve Bank Deposits agrees with the net amount shown in the Bank scroll. The following are some important points for verification by the Treasury Officer: a Compare each entry of payment in a register with the payment order, ticking off each voucher; b Examine at least two of the totaling on each side, marking the totals as "Examined".

Closing for the month The monthly accounts shall be closed without fail on the last day of each month in accordance with the provisions contained in Accounting Rules for Treasuries, The amount of Reserve Bank Deposit shown in the monthly accounts shall agree with the net amount of the date wise Monthly Statement submitted by the Bank.

Monthly Accounts and Returns A complete list of Treasury accounts and returns to be rendered on different prescribed dates to the Accountant General and other authorities shall be kept at each Treasury. A list of accounts and returns to be submitted by the Treasury Officer is given in Appendix 4. The accounts and returns shall be written up in accordance with the directions contained in the Accounting Rules for Treasuries and such orders and instructions as may be issued by the Accountant General.

Vouchers, challans and schedules relating to the List of Payments and Cash Account shall be numbered consecutively in a separate monthly series and kept under lock and key in the order of payments till they are dispatched. Before dispatch, the Treasury Officer shall, by inspection satisfy himself that the required vouchers are all attached. He may periodically during the month see that all vouchers are present and in proper order. Every Collector should make a systematic inspection of his Treasury at least once a year. Collectors should, as far as possible, avoid inspecting their treasuries on the first or the last day of the month or on any other day when the Treasury is unusually busy.

The questionnaire for inspection of treasuries is given in Appendix 5. By the Accountant General Treasuries are periodically inspected by the Accountant General in accordance with the Audit Manual, a copy of which is sent to the Collector. Cash chest or sealed bags containing valuables belonging to other departments may be lodged in the Treasury for safe custody under the orders of the Collector.

The departmental officer shall be responsible for the contents of the cash chests and sealed bags deposited in the Treasury. The following may be received in the Treasury for safe custody. The value of such articles must not be brought into the accounts of the Treasury: a Sealed covers containing the duplicate keys of cash chests of other departments with the previous approval of Collector in each case; b Under the orders of Collector other sealed boxes and packets containing bullion, jewellery and other valuables coming into the hands of a government servant in his official capacity; c Promissory notes or bonds deposited with a government servant as security for the due performance of official duties may be received in the Treasury for safe custody; and d The duplicate keys of a nearby Treasury.

The following rules shall be observed by the Treasury Officer in the receipt, custody and delivery of valuables deposited for safe custody: They should be accompanied with a memorandum from the government servant sending them, giving a list of the property contained in the bag or packet and a statement of its actual or estimated value.

He will also satisfy himself that the seal on the packet or bag exactly tallies with the attested specimen on the label attached to it.

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This register, the pages of which will have machine numbers, shall be kept in the Treasury. The Treasury Officer shall insist upon the return of the original receipt granted by him before the return of each chest and valuables out of safe custody. He shall also verify its presence whenever there is a change in the charge of the Treasury. In the latter case, outgoing and incoming Treasury Officers shall personally hand over and take charge of the sealed packets and sign the register mentioned in clause d to this effect.

The following shall without undue delay be paid in full into the Bank and shall be included in the Government Account: i all moneys received by or tendered on account of revenues of the State, ii loans raised by the Government; iii all moneys received by the Government in repayment of loans; and iv all moneys received for deposit in the custody of the Government. Moneys received as above shall not be appropriated to meet departmental expenditure, or otherwise kept out of the Government Account.

Notwithstanding anything contained Rule 32 above, direct appropriations of departmental receipts for departmental expenditure is authorized in the following cases: a To meet expenditure in connection with the service of summons, for diet-money of witnesses and other similar purposes in civil, revenue and criminal cases. A Drawing Officer shall not, except with the special permission of the Finance Department, deposit in a bank account moneys withdrawn from the Government Account under the provisions of Chapter 4 of these rules.

Provided that with the permission of the Governor, his Private or Military Secretary may open an account in a Bank for the deposit of funds under the personal control of the Governor. Cheques tendered in payment of government dues Until, however, a cheque has been cleared, the Government cannot admit that payment has been received and consequently final receipt shall not be granted when such a cheque is tendered. A receipt for the actual cheque only may be given in the first instance, but if a person making payment in this manner so desires a formal payment receipt shall be sent to his address after the cheque has been cleared.

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Collection charges of the Bank, if any will be recovered by or under instructions of the Banks from the party presenting the cheque. The preliminary acknowledgement of the receipt of the cheque or the paper token shall be taken back from him. Cheques received on the last date of payment of government dues are liable to be refused at the discretion of the officer to whom they are tendered and those received later may not be accepted.

When the cheque or draft is honored on presentation, payment shall be deemed to have been made: i. If the cheque is handed over to the Bank or to a government servant authorized to receive money on behalf of the Government, on the date on which it is so handed over; If it is sent by post, in pursuance of an instruction to make payment by post on the date on which the cover containing it is posted; iii.

Provided that where a cheque is marked as not payable before a certain date, the payment shall not be deemed to have been made until the date on which it becomes payable; iv. Provisions of Rule 36 ii above shall apply mutatis mutandis to payments made to Government by postal money order or by any other recognized mode of remitting money by post. Special rules for the acceptance of cheques, bank pay orders and bank credit challans from public by departments may be prescribed in their respective departmental regulations in consultation with the Finance Department.

Issue of duplicates or copies of receipts No duplicate or copies of receipt issued for money received shall be given by any Treasury officer or any other Government official on the ground that originals have been lost. However, if necessity arises, a certificate may be given that on a specified day a certain sum on a certain account was received from a certain person.


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Such a certificate shall be issued on an application made by the depositor stating the loss of the original challan and giving his full address and particulars of the deposit. Payment may be made into the Government Account by cash, cheques, bank pay orders or by bank credit challans. Whenever under the provisions of Rule 33 above, money received on account of the revenues of the State instead of being paid into the Bank are utilized to meet departmental expenditure, the gross receipts and the payments made there from shall be recorded in the Government Account.

If the receipts are in excess of expenditure made, the excess shall be remitted to the Bank through challan. The government servant who fails to take this precaution shall be held primarily responsible for the loss, if by any chance such a cheque is paid in cash. Any person paying money into the Bank shall present with it a challan in BTC Form 4 showing distinctly the nature of the payment, the person or the government servant on whose account it is made, and proper account classification. Separate challans shall be used for money-creditable to different heads of accounts.

Challans shall generally be presented in triplicate. Save where any other arrangement has been authorized by Government for the supply of challan forms, printed forms of challans, which may be bilingual, shall be supplied by the Treasury Officer free of charge. Procedure at the Treasury for payment into Government account At the Treasury, the details of the challan presented, after scrutiny, are entered in the register of challans issued.